Must Reside in New Jersey or have the ability to commute to our Secaucus, NJ office. 

This is a Junior Level role. Unexperienced candidates are preferred.

This position requires 3 days in the office which may increase depending on business needs.

NGA Group Companies does not include salary ranges in job postings because the total compensation is dependent on the candidates’ experience, the position location, and several other factors. At times, job posting sites add a salary range without the approval of the NGA Group Companies and the ranges provided may be inaccurate and/or misleading. We encourage candidates to apply to our NGA Group Companies and discuss their compensation expectations as part of the recruitment process.

Position Summary:

The Cost Control team belongs to the Business Management Group as part of the NGA RORO Division. This team operates on behalf and under the instructions of NYK, Head Quartered in Japan. The purpose of this position is to estimate port expenses for vessels assigned to US, Canada ports, and to audit the corresponding invoices before they are processed for payment in accordance with NYK HQ’s accounting policy. There are multiple activities surrounding this main goal leading to an analysis of costs applied to NYK operated or space-chartered vessels. The position is called Cost Control Officer (“CCO”) in the NYK Group global cost control organizational system. The position reports to the Cost Control team Supervisor, RORO Division.  

Essential Job Functions:

Creating accrual of operational costs for vessels operated or space-chartered by NYK

• Review and fully understand vendor contracts and tariffs and gather vessel operations information by checking operational data in Presto (RORO vessel operation system) and emails as well, communicating closely with the port captains, agents, and vendors who oversee or conduct vessel load/discharge operations.
• Based on vessel’s actual operational facts, create accruals of all the costs for assigned ports within the U.S. and Canada without using information on invoices received from vendors.
• Keep a record of each vessel port call accrual and register the accrual data in the company’s systems - EAS and Presto.
• Approve accruals that other CCO created as the second pair of eyes to ensure the cost accrual is accurate based on facts.
• Participate in regular face to face team meetings in the Secaucus office. 

The process from creating to approving accrual for each port must be completed no later than five business days after vessel departure from each port or by the first business day of the following month, whichever comes earlier.

Verifying invoices and analyzing the differential between accrual and actual

• Receive invoices directly from different vendors, review, dispute or approve them for payment, and file them in the respective shared drive folder for the Accounts Payable team’s further processing.      
• Compare invoice information against accrued costs in Presto observing tolerance rules. Explain variations between accrued and invoiced costs, plan counter measures (recording them in the discrepancy log as well as in Presto) and follow up for corrective actions.
• Coordinate and collaborate in the Secaucus office with the Accounts Payable team on payment processing and confirmations to vendors.   

Maintaining vendor information

• Maintain contact and coordinate with various external (agents, vendors, terminals) and internal (port captains and operations teams) stakeholders.
• Maintain and update the port tariff calculation spreadsheets.
• Share contract and billing information (tariffs) in our Roll On, Roll Off (RoRo) Shared Drive and SharePoint DB.

Cost saving activities

• Detect opportunities for cost savings and provide action plans, recording them into the Cost Savings Log and report the result to the Manager and Supervisor.
• Provide cost information to relevant stakeholders (Sales, Trade, and/or Operations teams) as needed.

EAS/VCCAT implementations

• Enhance the implementation of EAS/VCCAT systems (Accrual system and Tariff management system) under supervisors’ guidance.

Presto maintenance

• Presto information management:  Add, process, modify, delete, analyze information.
• Presto information maintenance:  Review periodically the status of accruals and actuals that have long process periods: Accrual draft, accrual registered, outstanding balances over 3 months or as needed, adding/removing hold flags as needed.

Any other tasks assigned by Manager or Supervisor in Cost Control team.

Mobility and Cross-Functional Opportunities

Regardless of the initial position at the time of hiring, employees may be offered opportunities for transfers to other departments within the company or assignments to offices in other countries, depending on individual performance and evolving business needs. Potential international assignments may include locations in Europe, Latin America, and Asia (including the company’s headquarters in Japan). Candidates are expected to approach their responsibilities with a broad perspective, keeping in mind the possibility of such future mobility.

Please Note: The above statements are intended to describe the general nature of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.

Education and Experience:

• Intermediate Computer Training and use of Microsoft Office (Excel, Word, Power Point) and Adobe software
• Bachelor's degree required with preference in any field of Business Management
• A year of office work preferred
  

 Benefits: NYK offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision 
• 401k with a company match/PensionPlan
• Flexible Spending Accounts, Life Insurance, Tuition Assistance Program, Vacation, and much more.

Any and all benefits offered are subject to the eligibility requirements, terms, and provisions set forth in the respective policies and plan documents, which you may request from Human Resources.

About NYK

Founded in 1885, Nippon Yusen Kabushiki Kaisha (NYK Line) has become a leader in global marine transport by meeting challenges head on and achieving steady growth. NYK recognizes our role in providing safe and reliable services for a broad range of trade and commercial activities that are the basis for developing the world's economies and cultures.

NYK Group Americas Inc. (NGA)

NYK Group Americas Inc. values each individual employee and is committed to a diverse and inclusive workforce by providing equal employment opportunities for all applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information, or any other protected status in accordance with all applicable federal, state and local law.